How to Maximize Event Attendance with Chatbot Reminder Emails

Think of event reminder emails as a friendly nudge that keeps attendees excited about your event. Quick email reminders provide recipients with all the essential event details, such as date, time, location, and agenda, ensuring that your event stays at the top of their heads. 🤓

Here’s what it looks like from the recipient's end:

A well-crafted event reminder email will not only increase your attendance, but also boost engagement and make sure your attendees are fully informed and ready for the big day! 🔥

It can also:

• Improve the overall experience of the event
• Maintain communication with potential clients
• Avoid last-minute cancellations and no-shows

To write an email reminder that truly hits the mark, simply follow this checklist.👇

• Start with a catchy subject line. Something like “Last chance to join our top industry professionals. Don’t miss out on [Event name]!” or “Only 2 days left until the most exciting event of the year. Join us now for [Event name]”.
• Be concise and use a friendly and professional tone. Your email reminder should be straight to the point and sound professional, yet approachable.
• Make it personalized. Depending on the type of the event, address the receiver by first or last name.
• Include event details. Make sure to mention the event's time, date, and location.
• Highlight the value of attending the event. Mention key benefits and incentives for attending the event.
• Add a clear call-to-action. Either ask recipients to register for the event or add it to the calendar.
• Make it easy to save the date. Have an “add to calendar” button or a calendar link.
• Provide a link to FAQ or contact details. In case a receiver has any questions, they can easily access the information.
• Send a reminder at the right time. The time you send reminders can affect the open rate and your attendance. When to send a reminder depends on the type of the event. For webinars it can be a few days and a couple of hours before the event. For in-person events, it can be a week or a few days in advance.

To make it even easier for you, we've come up with a few event reminder email templates that will save you time and effort while ensuring that your attendees receive a clear, engaging, and effective message that will keep them excited about your event. 🥳

Do you have dozens of webinars with hundreds of attendees, making it difficult to remember them all and ensure no one is missed? 😓 Luckily, with the help of our Salesbot, you no longer have to worry about this.

Kommo offers a range of ready-to-use chatbot templates, including the email event reminder bot. 🤖 This bot is designed to automatically send an email to specified recipients based on pre-selected conditions such as date and time, lead stage, and tags, and fully integrated with your email account.

This means you'll never miss a chance to inform your leads and clients about important events, updates, or offers. 📧

Ready to use chatbot templates make it super easy to set up a chatbot that automatically sends event reminders to a specified group of people. 🤩

To start the process:

1. Go to your Kommo account > Communication tools > Create a new bot
2. From the templates, select Notify your customers about special offers, event reminders and more
3. Now, you have to make sure that the user from whom these emails will be sent has connected their email to the Kommo account. And that you have an email template to run this bot with. Once you choose the user and template, click Save & Continue.

1. In the Execution Condition window, you’ll need to choose the following:

The Date and Time you’d like the bot to send out your template. Tags that are associated with the recipients of your email. An appropriate Lead Stage to run this bot for.

1. Click Done.

And here’s what it will look like in your lead card:

There's nothing better than having a reliable assistant that is always on time to remind your customers about important things. ⚠️ No matter whether it's a cool event or a fantastic offer, staying in touch with your customers here and there is always a good idea.

And the event reminder email bot will be perfect for this task. 🤖

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